Whether you work onsite or remotely, your organizational skills are important. Your ability to focus on tasks, remain productive, and meet deadlines plays a role in your career progression. As a result, you need to complete as much work as possible to the best of your ability each day.
Use these tips to improve your organizational skills at work.
Create a Routine
Establish habits that give structure to your day. This helps things go more smoothly so you can accomplish more. The longer you spend streamlining your habits, the more efficiently you can reach your goals.
Schedule Time for Email
Determine the times of day to check your email. This prevents you from reading new messages as they enter your inbox. When the time comes, respond to your priority email first. Star any messages you need to get to later. Organize your read email into folders. This helps you stay focused on your tasks while minimizing disruptions.
Time Block Your Days
Plan blocks of time to finish specific tasks. Include your most though-intensive activities during the times you are most productive. This helps you maintain focus and minimize disruptions. Be sure to allow for flexibility when things that need your attention come up. Remember to adjust your schedule accordingly.
Complete One Task at a Time
Focus on finishing one activity at a time. This helps prevent mistakes, lowers stress, and helps meet deadlines. You should get more done in less time with fewer distractions. You also can use your momentum to start the next activity on your list.
Take Regular Breaks
Walk away from your desk at regular intervals. Take a quick walk, talk with a coworker on break, or listen to music. Or, read a book, meditate, or listen to a podcast. You should come back focused and ready to accomplish more.
Develop checklists for recurring tasks and projects to standardize your work processes. Streamlining the steps ensures you fulfill all of the requirements. This reduces the number of errors and time spent redoing tasks.
Develop a Filing System
Establish a digital or physical system to file documents. You may want folders for invoices, contracts, or other important papers. Or, you could set up email folders by project, sender, or other categories. This ensures you save important correspondence without keeping unnecessary messages or documents.
Clean Up Your Workspace
Put away everything you do not need at the end of each day. Having a clean workspace when you start work the next day helps you stay motivated, focused, and productive. It also lets you find the documents you need when you need them.
Looking for a New IT Position?
Stay organized during your next IT job search by working with a recruiter from RightStone. Here is a link to our job board.