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Successful Professionals: How to Improve Your Organizational Skills

 

Whether you work onsite or remotely, your organizational skills are important. Your ability to focus on tasks, remain productive, and meet deadlines plays a role in your career progression. As a result, you need to complete as much work as possible to the best of your ability each day.

Use these tips to improve your organizational skills at work.


Create a Routine

Establish habits that give structure to your day. This helps things go more smoothly so you can accomplish more. The longer you spend streamlining your habits, the more efficiently you can reach your goals.

Schedule Time for Email

Determine the times of day to check your email. This prevents you from reading new messages as they enter your inbox. When the time comes, respond to your priority email first. Star any messages you need to get to later. Organize your read email into folders. This helps you stay focused on your tasks while minimizing disruptions.

Time Block Your Days

Plan blocks of time to finish specific tasks. Include your most though-intensive activities during the times you are most productive. This helps you maintain focus and minimize disruptions. Be sure to allow for flexibility when things that need your attention come up. Remember to adjust your schedule accordingly.

Complete One Task at a Time

Focus on finishing one activity at a time. This helps prevent mistakes, lowers stress, and helps meet deadlines. You should get more done in less time with fewer distractions. You also can use your momentum to start the next activity on your list.

Take Regular Breaks

Walk away from your desk at regular intervals. Take a quick walk, talk with a coworker on break, or listen to music. Or, read a book, meditate, or listen to a podcast. You should come back focused and ready to accomplish more.

Establish Checklists

Develop checklists for recurring tasks and projects to standardize your work processes. Streamlining the steps ensures you fulfill all of the requirements. This reduces the number of errors and time spent redoing tasks.

Develop a Filing System

Establish a digital or physical system to file documents. You may want folders for invoices, contracts, or other important papers. Or, you could set up email folders by project, sender, or other categories. This ensures you save important correspondence without keeping unnecessary messages or documents.

Clean Up Your Workspace

Put away everything you do not need at the end of each day. Having a clean workspace when you start work the next day helps you stay motivated, focused, and productive. It also lets you find the documents you need when you need them.

Looking for a New IT Position?

Stay organized during your next IT job search by working with a recruiter from RightStone. Here is a link to our job board.


Successful Professionals: How to Improve Your Work Discipline

Self-discipline is what helps you complete tasks when you do not feel like doing them. This is important whether you work remotely or at the office. The more self-discipline you develop, the greater your long-term career success will be.

Follow these guidelines to increase your self-discipline while working.

Set Your Work Hours

If you have flexibility, determine which work hours best fit your schedule and lifestyle. Include the time during which you are most productive. Try to keep the schedule as much as possible. Be sure to allow time to run errands and take care of personal responsibilities when needed.

Begin with Small Exercises

Choose something easy you can use self-discipline to improve on and consistently do. Or, use self-discipline to break bad habits and form good ones. For instance, choose a task you dislike, such as checking your inbox each morning. Perform the task first thing each day. Then, reward yourself with something else you like, such as a cup of coffee. After a few weeks, you should have a new habit.

Schedule Breaks

Taking regular breaks helps you maintain self-discipline. This helps you stay focused for significant periods and motivated to continue working. Be sure to leave your desk for each break. Go for a quick walk, listen to music, or do something else to relax. You will come back rested and ready to work.

Break Up Large Tasks into Smaller Tasks

Tackling a significant assignment can feel overwhelming. This can lead to procrastination and lack of achievement. To combat the issue, break up the complex task into more manageable tasks. Begin with the first assignment, then move to the next. Continue until the entire task is finished. This increases your motivation to complete the assignment on time and feel a sense of accomplishment.

Prepare for the Next Day

Finish each day by getting ready for the next one. For instance, think about what you accomplished throughout the day. Then, consider what needs to be done tomorrow morning. Next, write down the tasks you need to finish the next day. This gives you a plan to work from tomorrow.

Looking for a New IT Job?

When the time comes to find a new IT job, include RightStone in your search. Here is a link to our job board. Or, send us your resume to learn about future opportunities.


Why a Work-Life Balance Is Important

 

Like many employees, you might have difficulty separating your personal and professional time. This may be especially true if you work from home and have a family. The desire to spend more time completing work or being with your loved ones means having less time for other activities. As a result, maintaining sufficient time to fulfill your most important work responsibilities each day while participating in family activities is important. This helps you feel personally and professionally engaged and fulfilled.

Apply these strategies to help maintain a work-life balance that is right for you.

Set Limits

Because there are only 24 hours in each day, carefully plan how you want to spend them. For instance, schedule a realistic amount of time for the tasks you have to get done. This may include checking email only three times throughout the day. Cut or delegate the activities you do not like or cannot handle. Also, put family events on a weekly calendar. Include these activities in your daily action plan. Additionally, learn to say “no” to requests that do not fit your schedule or interests. You need to maintain time for what matters most to you. Plus, take breaks throughout the day. The brain needs rest in order to retain information and function. Further, leave your work at work. Your personal time is for family activities.

Prioritize Self-Care

Maintaining a healthy lifestyle helps you reduce your stress level and accomplish more. For instance, focus on fresh fruits and vegetables and lean meats when planning your meals. These foods help you retain knowledge and build stamina. Also, set aside time each day for yoga, hiking, meditation, dancing, reading, or other activities you enjoy. Plus, make sure you get enough sleep at night. Put away personal electronic devices at least one hour before bedtime to avoid interference with your melatonin level that stimulates sleep. Additionally, schedule time to volunteer with a local charity once per month. This can increase your emotional and social well-being. Further, partner with colleagues to cover for each other’s work absences. Ask family and friends to help with childcare and household responsibilities when you work overtime or travel.

Find a Job Encouraging Work-Life Balance

Work with a recruiter from RightStone to find an IT job that promotes work-life balance. Start by visiting our job board today.


Can Taking a Break During Work Actually Make You More Productive?

How often do you sit down at the computer and not look up again until it gets dark?

It happens to everyone, and even if you feel focused, you may not be as productive as you think you were.

The human brain needs a break every once in a while, and if you don’t actively provide it, then, your brain will do it for you. Taking a break isn’t a sign of weakness: it’s the best way to stay productive.

Here’s why you should take more breaks — both long and short.

Reduce Stress Levels

You can feel stress even at a job you enjoy. Finding yourself facing an intractable problem, feeling frustrated about a lack of resources, or even waking up on the wrong side of the bed can leave you with hunched shoulders.

Breaks are one way to deal with a high workload without sending stress hormones flying through your body. A clinical study found that even five-minute breaks every half hour can help surgeons significantly reduce psychological stress.

Imagine what it can do for those of us whose daily tasks don’t involve surgery!

Increase Your Attention Span

Are you struggling to concentrate? Finding yourself easily distracted? There’s a temptation to push through and try harder. But sometimes what your brain really needs is a good old-fashioned break.

In a study of assembly workers, workers who enjoyed a short break were able to increase their attention span significantly in the period after their break.

The lesson: if you can’t concentrate, stop trying. Get up, walk away, and return to your desk when you’re ready. You’ll not only be able to focus but you will have an improved focus.

Feel More Engaged

Taking breaks can improve your overall job performance and increase your chances for a promotion. Why? Because workers who take breaks are more engaged than those who don’t.

Research found that daily micro-breaks leave employees feeling rejuvenated, even in work they didn’t enjoy. However, you have to take a proper break and relax: a quick break for a snack won’t do the trick. Take five to ten minutes and do something else or just switch off. You’ll be surprised at how quickly it works.

Looking for more great career advice? Visit our blog or get in touch to learn more about our RightStone 360 service for placing consultants like you with their dream clients.


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