Effective communication throughout your job application process is important. It shows respect and appreciation for your candidates and tracks the activity related to their applications. Regular communication also keeps you and the other staff members involved in the hiring process informed about the status of open roles. Plus, it reduces the number of phone calls about which stage candidates’ applications are at. These are reasons why you need to provide ongoing communication with all candidates.
Implement these tips to enhance communication throughout your application process.
1. Thank Candidates for Their Application
Send an automated, customized email to let each candidate know you received their application. For candidates who begin an application but do not submit it, send an email reminding them to finish it. This should increase the number of completed applications you receive.
2. Let Candidates Know Their Status
Keep each candidate informed about where they are in the application process. This may include “application reviewed,” “interview scheduled,” or “hired.” Candidates want to see that their applications are under real consideration. They also want to know whether they are moving forward in the process. Otherwise, the candidates are likely to apply for jobs elsewhere.
3. Notify Candidates Who Are No Longer Being Considered
Let a candidate know if they will not be contacted for an interview. You may want to send an email with a “not qualified” or “not selected” status to share your determination about their application. This provides resolution and lets the candidate know when they can reapply.
4. Schedule Job Interviews
Email each candidate you would like to interview. Include your online schedule manager to communicate the available times. The candidates and you can receive calendar reminders and reschedule if needed. This helps you keep track of your interviews.
5. Send Job Offer Letters
Use email to extend a written job offer to the candidates you choose. The software should be able to personalize and modify each contract and track and record the information. Then, you know the status of each new hire and can help them transition to employees.
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