Your employees’ time management and efficiency impact productivity. The more focused your employees remain, the more they can accomplish.
How your employees control their time affects their creativity, work quality, and stress levels. Completing tasks before the deadlines supports work-life balance and minimizes burnout.
As a result, you should encourage your employees to boost their time management and efficiency. These methods can help.
Encourage your employees to stay organized so they can find what they need when they need it. Maintaining organized work areas lowers stress and anxiety for better mental health.
Your employees can stay organized by:
Help your employees prioritize their tasks. For instance, they can use an Eisenhower Matrix to determine the importance and urgency of each task and schedule accordingly:
Schedule similar tasks according to objective or function. For instance, generate and distribute reports from 9 a.m. to 10 a.m. and respond to emails from 10 a.m. to 11 a.m.
Encourage your employees to schedule time blocks for specific tasks:
Remind your employees to focus on and finish one task at a time. Then, they can move on to the next scheduled task.
The brain is not designed to move between tasks quickly. It takes time to refocus on a new task. Therefore, multitasking takes more time and typically leads to low-quality work.
Ask your employees to keep track of the time they spend on activities each day. For instance, your employees might want to use a time-tracking tool such as RescueTime to determine how much time is spent being productive and how much time is spent on non-work activities such as online shopping. Then, your employees can uncover the areas and habits that block them from reaching their goals and make changes to improve efficiency.
Suggest your employees use time management tools to boost productivity and efficiency. Examples include:
Remind your employees to say “no” when needed. There are a limited number of hours in the day, and your employees likely are at capacity with their workloads. Although helping out colleagues and coworkers is encouraged, your employees should maintain a work-life balance to avoid burnout.
Talk with RightStone for help with hiring experienced IT employees who can help reach company goals. Contact us today.