3 Ways to Ensuring You are Immigration Compliant When Bringing On a New Hire

There’s a whole world of talent out there. And with remote work becoming increasingly acceptable, there’s nothing stopping you from sourcing talent elsewhere.

However, hiring a non-citizen isn’t straightforward. With your hire, you take on new responsibilities.

The work process is tricky, but you can use these three tips to streamline your immigration compliance process.

Use Processes for I-9 Completion

I-9 compliance is perhaps the most laborious part of immigration compliance. Having I-9 processes set up, and or using an I-9 specialist or trained HR team member, will ensure you don’t miss a step.

Ideally, your I-9 compliance processes should:

  • Centralize I-9 procedures for completion and retention (including copy retention)
  • Ensure only trained staff complete the processes
  • Provide measures for dealing with issues (such as expired documents)
  • Include regular self-audits of both documentation and the systems

Ensure Re-Verification Takes Place

Even when you hire in a compliant manner, your efforts can be thwarted if you don’t have a stringent re-verification program. Re-verification programs keep track of immigration statutes to ensure both the company and the foreign employee take the right steps at the right time.

Legally, you only need to reverify when the employment authorization document expires. However, it is always best to schedule reverification before the actual expiration date and to perform the process regularly

Have a Formal Plan for Foreign Employees

If you intend to bring on any foreign employees, you will benefit from a formal immigration compliance plan. The plan should cover everything from recruiting to hiring to re-verification as well as the Labor Certification process. 

The legal and compliance benefits of a formal plan are reason enough to get to work. The clarification the plan provides also offers additional benefits. Your foreign employee recruitment plan can and should also help inform your job advertisements: you want to attract people most likely to succeed with a visa so as to avoid a prolonged recruitment process.

Are you looking to expand and enjoy a global talent pool?

RightStone offers reporting, documentation, and immigration compliance services. Get in touch to learn more about our unique IT staffing service offering.

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